Avoid These 100 Bookkeeping Pitfalls in Your Small Business

@TobiAkiode, we passionately empower SMEs with ‘Insights for the Edge’ in their business operations. Our services, encompassing bookkeeping and accounting, business data analytics, consulting, training, and coaching, are tailored to nurture your business’s growth and mastery.
December 15, 2023
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As a business owner, it is crucial to have a clear understanding of your company’s financial status. And it all starts with keeping your books up-to-date and accurate. By maintaining proper bookkeeping records, you can easily extract the necessary information that will help you make informed decisions about hiring, marketing, and growing your business.

Welcome to our empowering blog series on ‘Avoid These 100 Bookkeeping Pitfalls in Your Small Businesses”, where we master the intricacies of bookkeeping in creative industries

Discover how to navigate the intricate bookkeeping pitfalls in small businesses through our series “Mastering the Books.” Tailored for arts, crafts, food, and other small business owners, this series guides you through the common bookkeeping mistakes made by small businesses, the financial challenges, and the complexities you face.

As a seasoned professional in accounting and bookkeeping, a small business owner myself, and a craft events management firm, I fully appreciate the unique challenges that small business owners face, especially in the creative sector. This series is designed to demystify the complexities of bookkeeping and financial management for arts and crafts entrepreneurs, inspiring you to overcome obstacles and achieve financial success.

Why This Series?

The world of arts and crafts is fueled by boundless creativity and unwavering passion. However, managing the financial side of such businesses can often feel overwhelming. Even minor accounting errors, such as mismanaging expense receipts or overlooking tax deductions, can have significant consequences, from cash flow issues to compliance pitfalls. This series aims to empower you with the knowledge and tools to confidently navigate your business finances and avoid these common pitfalls.

What to Expect:

Over the next 100 posts, we will uncover a comprehensive array of bookkeeping challenges specifically designed to address the needs of your industry. From real-life case studies, such as an art studio overcoming inventory mismanagement, to actionable steps for rectifying invoicing errors, our unwavering commitment to providing practical and effective solutions will ensure you stay ahead of the curve and achieve your business objectives. So, get ready to embark on a journey of excellence with us!

In each post, we’ll delve into a particular bookkeeping error, explaining why it happens and the potential consequences it can have on your business. Moreover, we’ll share practical tips and guidelines on how to avoid it in the future. As an illustration, we’ll walk you through the story of a small pottery business that faced cash flow challenges due to bookkeeping errors. We’ll highlight the adjustments to their bookkeeping practices and how they transformed their financial management. By doing so, we hope to help you learn from their experience and improve your bookkeeping practices.

Practical Solutions:

For example, we understand invoicing can be complex and time-consuming, so we’re here to help. We will provide comprehensive, detailed, and practical advice to help you stay on top of your invoicing processes. This blog series seeks to empower you with the knowledge and tools you need to take charge of your financial future and ensure the long-term success of your business.

We will guide you through the potential mistakes and show you how to implement effective invoicing strategies to improve your business’s financial health significantly. We aim to help you minimise payment delays and errors and improve your cash flow. We believe that invoicing should be a seamless and hassle-free experience, and that’s precisely what we aim to provide.

Series Structure:

This series empowers individuals to easily navigate and comprehend complex information through careful organisation into critical themes, unlocking new possibilities for personal growth and understanding.

  • Managing Expenses and Receipts: This process can be complex and requires attention to detail, but creating a comprehensive financial record and ensuring you stay within your budget is essential. Understanding the nuances of managing expenses and receipts can help you make informed financial decisions and achieve your goals.
  • Tax Obligations: Understanding tax obligations can be daunting for many people. This article will explain various tax-related complexities, such as VAT, income tax, and other tax requirements. We hope to simplify the process by breaking down the information and presenting it clearly and concisely.
  • Effective Invoicing: In this guide, we’ll delve into the nitty-gritty of invoicing, covering everything from creating accurate invoices and tracking payments to streamlining your payment collection process and managing late payments. Whether you’re a food, crafts, art trader or medium-sized business, the related blogs will equip you with the knowledge and tools to ensure timely payments, optimise your cash flow, and boost your bottom line.
  • Cash Flow Management: Effective cash flow management is essential for any business to maintain financial stability and ensure long-term growth. By implementing intelligent techniques and strategies, such as monitoring and forecasting cash flow, optimising payment terms, and managing expenses, businesses can maintain a healthy cash flow and avoid cash shortages. Effective cash flow management allows companies to make timely and informed financial decisions, improve creditworthiness, and invest in growth opportunities.
  • Financial Planning: After exposing the bookkeeping pitfalls as a small business, we will discuss financial self-reflection, setting current, short-term and long-term financial goals, and future for long-term financial stability and growth. We’ll talk about using various tools and techniques, such as creating a budget, building an emergency fund, saving for retirement, investing, debt management and business financial data analytics. By implementing a sound financial plan, you can ensure you have the resources to achieve your dreams and lead a comfortable, secure life.

To help you avoid these 100 bookkeeping pitfalls, expect tips and wisdom from years of experience in bookkeeping and accounting, business analytics and consulting for small businesses. I’ll share insights from my journey, helping companies to transition from chaotic financial management to streamlined, efficient bookkeeping practices. I’m here to guide you towards streamlined and efficient bookkeeping practices. Don’t let chaos rule your finances any longer! Let this year be the year that you avoid those common small business bookkeeping mistakes. Let’s work together to transform your business today.

To help you learn critical techniques to avoid frequent bookkeeping hitches in your small business, at TobiAkiode, our approach is interactive; we should inspire each other through questions and feedback in the comments section below, creating an interactive learning experience that is truly exceptional.

Join the conversation by actively participating in the “Avoid These 100 Bookkeeping Pitfalls in Your Small Business” series and prepare to take your arts and crafts business to the next level. Share your valuable experiences, challenges, and questions to enrich the learning experience and build a financially savvy business owners community. Don’t miss this opportunity to be a part of a vibrant community that will help you grow your business and achieve your financial goals.


Unlock your business’s full potential and control your financial future with this blog series. Discover how implementing effective invoicing strategies can help small enterprises avoid mistakes made by small companies and greatly enhance your business’s financial health. Our actionable advice and proven best practices will empower you to optimise your invoicing processes, minimise payment delays and errors, and improve your cash flow. Let us inspire you to reach new heights of success.

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Tobi Akiode is a seasoned Business Data Analyst, with over 20 years of expertise spanning finance, technology, audit, and more. He holds a BSc (Hons) in Economics and an MBA and is recognised as an Analytics Pro. Tobi is passionate about translating insights into meaningful actions, and he is a dedicated data storyteller and business data trainer. Join him in unlocking the transformative potential of your bookkeeping, accounting, business, and financial data, and take the first step towards unlocking the true potential of your enterprise!


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